E-mail Stationery from:

 

StationeryCentral.com, Inc.

 

Microsoft Outlook Installation & Use Instructions

 

http://www.stationerycentral.com

 

 

[Note: these instructions may seem long, they are actually just very detailed to make your job easy.  This whole process should take no more than five minutes.

 

Please read the information on the last two pages – it is important.]

 

 

IMPORTANT:  Print and save the email we sent you that included the link to your stationery installer, and your file path.  You will need these if you ever lose your stationery file and need to re-install it, or if you need to install it to a new computer.  (We will charge you a fee if you have to contact us for a replacement.)

 

 

Step One - Information was supplied in the e-mail you received as to how to install your stationery HTML template file. You must have already completed that step before following through with step 2 here.

 

 

Step Two - Setting up Outlook

 

The following instructions will guide you through this process.  Please note that we are going to have you set this up as what Microsoft calls a "SIGNATURE", rather than setting it up as what Microsoft calls "STATIONERY".  So, don't be alarmed when we ask you to work with the "signature" settings, and use them to locate and apply a "stationery" file.

 

 

1.  From the main Outlook page, click TOOLS from your top menu bar and pull down to OPTIONS:

 

 

2.  In the OPTIONS dialog box, click the "tab" called MAIL FORMAT.

 

 

3.  At the top, make sure the setting for SEND IN THIS MESSAGE FORMAT is HTML.

 

4.  Make sure you UNCHECK the option to use MICROSOFT WORD TO EDIT E-MAIL MESSAGES.

 

5.  Note that in the middle where it says USE THIS STATIONERY BY DEFAULT, make sure the setting is <NONE>. 

 

6.  Now click the button labeled SIGNATURE PICKER.  You'll see something like:

 

 

7.  Click NEW at the right.  You'll see:

 

 

Type in any name you want for your stationery – something short and descriptive is best.

 

Then click the third option called "USE THIS FILE AS A TEMPLATE."  

 

Now click your cursor into the blank here and paste in the FILE PATH that you copied from the original email.  Note, if you can't right click your mouse and choose paste, you can use the keyboard to paste it in - press your CTRL key and your V key at the same time.

 

What you'll see will be similar to:

 

 

8.  Once you've pasted this in click NEXT.  You'll see:

 

 

 

9.  Click FINISH.  You'll see something like:

 

 

10.  Make sure your new stationery file is highlighted in the upper box, so that you see a small preview of it in the lower box.  Click OKAY.  You'll now see that your new stationery is identified next to where it says "USE THIS SIGNATURE BY DEFAULT."

 

 

 

11.  Make sure the box labeled DON'T USE THIS WHEN REPLYING OR FORWARDING is UNCHECKED.

12.  You now need to set your font.  From the MAIL FORMAT tab, In the Stationery section (the middle of this window) click Fonts.  You'll see:

 

 

13.  For use with your stationery, you need to set the top option, "When composing a new message:"  Click the top Choose Font button.

 

You'll see the following dialog box which you can use to set your font type, style, size, color, etc. so that it looks nice with your new stationery.

 

14.  Once your font is the way you want it, click OK.  You'll be returned to the Fonts dialog box.  You need to make a setting at the bottom of this box.  Click where it says "Always use my fonts."

 

 

Then OK at the bottom.

 

15.  Next, from the Mail Format tab, click the button called Settings, near the top.  You'll see the following dialog box:

 

 

On this screen, make sure that "Send pictures from the Internet with messages" is NOT CHECKED.

 

Click OK to close this HTML Setting dialog box.

 

Finally, you'll need to click APPLY and then OK at the bottom of the Options dialog box.

 

That should be it for setting up your stationery to use with Outlook.

Using Your Stationery

 

 

The next time you go to compose a new message, your stationery should automatically pop-up for you to compose on.  We understand that every once in a while you may not want to use it for some reason.  The following simple tip will tell you how to get rid of it in these cases.

 

Tip – Your stationery has popped up for a new message, or a reply, and for some reason you don't want to use it this time:  All you have to do to get rid of it is to click your mouse to the right of the stationery "paper."  You'll see a blinking cursor just on the right edge of the paper.  Just press the BACKSPACE key and your stationery will be gone for this message or reply.

 

When you use the REPLY, REPLY ALL, or FORWARD features in Outlook, your stationery will usually pop up for you to compose on.  When it doesn't, the following tip will tell you what to do.

 

Tip – What to do when clicking REPLY, REPLY ALL, or FORWARD does not bring up your stationery:  The reason your stationery did not appear was that the message you are replying to or forwarding was written in "plain text" mode or "rich text" mode.  Once you're in the process of replying or forwarding, you can change it to HTML mode by clicking FORMAT from the top menu bar and then selecting "HTML."

 

(Note: if HTML is not an available option under the FORMAT option, change the message to PLAIN TEXT first, then use FORMAT again and you'll be able to set it to HTML.)

 

After doing this click Insert from the top menu bar, pull down to Signature, and then slide over to your signature file.  Locate the correct signature file, click it, and your stationery will be in place ready for you to type on.

 

 

Additional Information Regarding Your New Stationery

 

How can I cut & paste from other documents without goofing up my formatting?  If you have a boilerplate letter that you use (maybe a confirmation letter) that you have created in some word processing software such as Microsoft Word, you may have difficulty copying the text directly into your new stationery.  If so, what you need to do is to save your letter as a TEXT document by using the SAVE AS option.  TEXT documents are saved with a .TXT extension.  Then, copy and paste your letter from this text document, not from your original word processor document.  This way you'll get a nice clean result.

 

Why does my stationery get goofed up when some people reply to my messages?  Many common popular e-mail programs such as Yahoo, Hotmail, and AOL do not support the SENDING of e-mail on stationery.  They do, however, receive it just fine.  What happens though, is that when they reply to you, they have moved out of the receiving mode and into the sending mode, which there software can't do.  So, although they see your stationery displayed properly, even when they're composing their reply and pressing the send button, when it is transmitted back to you the graphics are stripped away.